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SHOP Exchange Notice & Exchange Delivery Requirements

SHOP Exchange Notice

All employees must receive a notice, regardless of their full or part-time status, and whether or not the are currently enrolled under your health plan.  This includes employees that are not even eligible for the health plan.
You do not need to provide a notice to dependents, or to former employees.  This includes retirees and COBRA-qualified beneficiaries.

Exchange Delivery Requirements 

The notice may be provided by first-class mail or electronically if electronic disclosure safe harbor requirements are met.  If not all your employees have access to a computer with internet access as part of their regular job duties, you will need to mail them the notice.   For those who do use a computer as part of their daily duties, you may find posting the exchange notice on your intranet much easier.  You must simply send an email to each employee, providing them with a link to the site.

Notices must be provided automatically, free of charge and written in language that the average employee can understand.  This applies to existing and new employees.

For employees hired after October 1, 2014,  notices will be considered timely if delivered within 14 days of the employee's start date.